Data Doctors: Why do my emails look like spam? - Ahwatukee Foothills News: Money

default avatar
Welcome to the site! Login or Signup below.
|
||
Logout|My Dashboard

Data Doctors: Why do my emails look like spam?

Print
Font Size:
Default font size
Larger font size

Ken Colburn is president of Data Doctors Computer Services and host of the Data Doctors Radio Program, noon Saturdays on KTAR 92.3 FM or at www.datadoctors.com/radio. Readers may send questions to evtrib@datadoctors.com.

Related Stories

Posted: Wednesday, December 4, 2013 7:45 am

Q: I am having an increasing number of emails that are sent from Gmail, not being received and not in their spam folder. If I send it from my Cox address, they receive it. This is very frustrating. Any ideas? — Eileen

A: It sounds like you may be one of the millions of legitimate senders who have become the casualty of the spam wars.

Spammers are getting more creative so it’s getting harder for spam filtering technology to tell the difference between spam and ham (legit messages).

To put it into perspective, most companies that analyze the global spam percentages put the number at 70-plus percent for the current year.

This means the vast majority of messages are spam (seven out of 10) and so it’s almost like your guilty until proven innocent.

Most spam filters use a scoring system to decide whether to mark a message as spam and if your account is deemed to be a regular repeat offender, it gets blacklisted.

Tracking down the exact reason that your Gmail messages aren’t getting through can get very complicated and involves too many entities for you to have much luck filing a report with a particular company.

Let’s start with some basic mistakes that many people make that drives their spam score up.

If you have an email signature that automatically gets added to your messages, make sure there are no images (which can make it look like image spam) or web addresses in the signature.

If you include a web address that has been blacklisted or is on the suspected website list, your spam score will go through the roof.

If your address has been tagged as a “known spammer,” it won’t ever appear in the users spam folder because the message gets filtered by a global filter. The only messages that will appear in your friends spam folder will be messages that the global filter thinks is possibly legit mail.

There are also a whole basket of words that will trigger a high spam score if you use them in the subject line or they appear a lot in the body of the message (checkout Hubspot’s Ulitmate List of Email Spam Trigger Words http://goo.gl/xAmgri).

It’s also possible that your address has been used repeatedly in spoofing scams by spammers, when they falsely use your address as the sender of junk messages.

You can try having your friend send a simple text message to your Gmail account that you reply to; if the reply gets through to them, make sure that your friend tells his or her email program to “always allow mail from this address” and have your address in their address book.

In some cases, your home or business IP address could be the problem because it’s been blacklisted. If you want to see if your IP address is a potential cause, visit the Blacklist Check at What’sMyIPAddress (http://goo.gl/9V0dXT).

If none of those things work, try creating a new Gmail account to see if those messages get through. If they do, your best bet is to transition to the new Gmail account and leave the spam tagged account behind.

You can set Gmail to receive messages from the old account but always reply as the new account (instructions are posted here: http://goo.gl/Nn8UmK) so you don’t miss anything that goes to the old account and everyone will automatically get your new address.

• Ken Colburn is president of Data Doctors Computer Services and host of the Data Doctors Radio Program, noon Saturdays on KTAR 92.3 FM or at www.datadoctors.com/radio.

More about

More about

More about

  • Discuss

US Border Patrol uses desert as ‘weapon’ to kill thousands of migrants, report says

The US Border Patrol agency has engineered the death and disappearance of tens of thousands of undocumented immigrants by using the desert wil…

Published: December 7, 2016 - 5:22 pm @ https://www.theguardian.com/us-news/2016/dec/07/re…

Architect Helps Shape City's Growth Through Collaboration

More than a decade ago architect Mark Ryan frequently had to drive to go out to lunch from his office space in Roosevelt Row. Now the design p…

Published: December 7, 2016 - 2:40 pm @ http://downtownphoenixjournal.com/2016/12/05/archi…

US Border Patrol uses desert as ‘weapon’ to kill thousands of migrants, report says

The US Border Patrol agency has engineered the death and disappearance of tens of thousands of undocumented immigrants by using the desert wil…

Published: December 7, 2016 - 2:19 pm @ https://www.theguardian.com/us-news/2016/dec/07/re…

How Elvis Helped Save the USS Arizona Memorial

The Imperial Japanese attack on Pearl Harbor on December 7, 1941 inflicted a brutal blow on the U.S. Pacific fleet but only two active ships w…

Published: December 7, 2016 - 2:19 pm @ https://news.usni.org/2016/12/07/elvis-helped-save…

Speaker Ryan Retreats on H-2B Visa Outsourcing Program

SIGN UP FOR OUR NEWSLETTER The quiet reversal by Ryan comes as President-elect Donald Trump moves forward with his very popular campaign promi…

Published: December 7, 2016 - 2:19 pm @ http://www.breitbart.com/big-government/2016/12/07…

1A Auto v. Sullivan (Political Contribution Ban)

QUICK STATUS Last Step Goldwater Institue attorneys filed a Motion for Summary Judgment. Next Step Massachusetts will respond to the motion; c…

Published: December 7, 2016 - 2:17 pm @ http://goldwaterinstitute.org/en/work/topics/const…

Preston Wiginton Emerges in Russia Promoting Race Hate

Virtually unknown just three years ago, Preston Wiginton has become a key white power activist in Russia and the U.S. He lives part of the yea…

Published: December 7, 2016 - 1:45 pm @ https://www.splcenter.org/fighting-hate/intelligen…

Shooting at Glendale Wal-Mart leaves 2 people injured

GLENDALE, AZ (KPHO/KTVK) - A shooting at a Glendale Wal-Mart has left two people injured. Shots rang out Wednesday morning at the store at Cam…

Published: December 7, 2016 - 1:08 pm @ http://www.azfamily.com/story/33998430/double-shoo…

Frank Sharry on Trump’s Latest Dreamer Comments: “Unfortunately, We Expect No Pivot and No Softening”

In a new interview with Time magazine released today, Donald Trump “did not back off his pledge to end” the Deferred Action for Childhood Arri…

Published: December 7, 2016 - 12:15 pm @ http://americasvoice.org/press_releases/frank-shar…

Did you know these Michigan facts about Pearl Harbor attack?

The 75th anniversary of Japan's attack on Pearl Harbor is today, and though Michigan is thousands of miles from Hawaii, the Wolverine State ha…

Published: December 7, 2016 - 12:17 pm @ http://www.freep.com/story/news/local/michigan/201…

Facebook

ahwatukee.com on Facebook

Twitter

ahwatukee.com on Twitter

RSS

Subscribe to ahwatukee.com via RSS

RSS Feeds

Spacer4px

Most Popular

Online poll

Loading…