If time is money, how can you budget your time? - Ahwatukee Foothills News: Money

default avatar
Welcome to the site! Login or Signup below.
|
||
Logout|My Dashboard

If time is money, how can you budget your time?

Print
Font Size:
Default font size
Larger font size

Related Stories

Posted: Thursday, April 18, 2013 1:49 pm

When is the best time to get something done? There are a lot of different ways that people ask this question, but my initial reaction is: Whenever you have time to do it.

At first, that might sound like a riddle, but it’s just a reflection of the busy lives most of us lead. There are definitely techniques you can use to get more done within the limited time frames available to you.

A number of men and women, even some of the highest-performing professionals in every field, consistently undervalue and under-appreciate what can actually be accomplished in 10 or 15 minutes of uninterrupted work. You might not be able to finish a big presentation, but you could take the first steps, like making an outline of the first few slides, sending an e-mail information request, or writing an introduction.

Life is full of opportunities to get a few minutes of productivity in, rather than feeling bored or wasting time, if we only take advantage of them. The key is to find and recognize them, while breaking some of our worst habits at the same time.

Here are a handful of tips to help you get started:

1. Waste fewer minutes. Many of my clients are not truly aware of just how many minutes are getting away from them in a normal day. You add up all of the minutes spent waiting on phone calls, refocusing after a work disruption, or chatting with colleagues about nothing in particular, and it can add up to hours a week. That should be incentive enough to start taking advantage of that time.

2. Prioritize more. It is no use finishing relatively unimportant tasks if you have not finished your most important work yet. Learn to prioritize ruthlessly and work on your most important and time-critical projects first. It might be tempting to move on to something that’s easier, more fun, or more interesting, but doing so will ultimately only cost you more time and stress later.

3. Learn to focus. I often advise my clients and seminar attendees to schedule a block of time each morning — around 90 minutes is ideal – to work on their most important tasks and projects. Limit interruptions during that session. That way, they get to start off the day having accomplished something that is critical to their job, or having moved forward on something important. Usually, the momentum from that will keep them productive for the rest the day, or at the very least prevent them from getting too busy to finish their most critical “must do” tasks.

4. Maintain a schedule. Not many of us buy things without asking the price first, but many professionals think nothing of treating their schedule as open-ended. When budgeting your money, you apportion set amounts of money to specific accounts in order to be sure the money does not run out before expenses are met. Use the same process for budgeting your time by scheduling groups of like items and putting them on your calendar so that everything fits. Leave some open space for the unexpected.

5. Keep lower priority task cards with you. Often, spare moments pop up when we least expect them: You find yourself waiting for an extra 10 minutes at the doctor’s office, or for a meeting to start. That time doesn’t have to be wasted, at least not if you have some of your tasks and projects with you. These would be the easier items that do not require intense concentration. These short blocks are also a good time to catch up on your reading backlog.

The fact is that you have to make choices on how to spend your time. Become a master at prioritizing your day, learning to work on your most important projects first, and then finishing the rest whenever you can, without wasting valuable minutes. You will find yourself getting more done with less stress.

• Ahwatukee Foothills resident Denise Landers is the author of “Destination: Organization, A Week by Week Journey.” She helps businesses and individuals accomplish more with productive office systems. Reach her at (602) 412-3876 or dlanders@keyorganization.com.

More about

More about

More about

  • Discuss

Primary day: Can McCain, Rubio, Wasserman Schultz hang on?

It's been a while since we've seen supporters of Hillary Clinton square off in primaries against Bernie Sanders backers or Donald Trump Republ…

Published: August 30, 2016 - 7:39 am @ http://www.washingtonexaminer.com/primary-day-can-…

This Mathematician Says Big Data Punishes Poor People

When there is wrongdoing in fields that are both complex and opaque, it often takes a whistle-blower to inform the public. That’s exactly what…

Published: August 30, 2016 - 7:40 am @ http://time.com/4471451/cathy-oneil-math-destructi…

There’s No Good Reason Trump Should Lose Iowa. But He Probably Will.

ORANGE CITY, Iowa – In a county where just 11 percent of Republicans supported Donald Trump in the caucuses this winter, a table full of voter…

Published: August 30, 2016 - 7:10 am @ http://www.huffingtonpost.com/entry/donald-trump-i…

Surprise Police Department - Timeline

See more of Surprise Police Department by logging into FacebookMessage this Page, learn about upcoming events and more. If you don't have a Fa…

Published: August 30, 2016 - 7:06 am @ https://www.facebook.com/surprisepd/posts/1190139981058961

Fuller Challenge finalists, 17th International Garden Festival winners, and more in this week's competition + event recap

anchor From the 17th International Garden Festival: CYCLOPS by Craig Chapple, Phoenix, Arizona, United States. Photo: Martin Bond. Just like t…

Published: August 30, 2016 - 6:43 am @ http://archinect.com/news/article/149965818/fuller…

McCain challenge, Arpaio's 7th term bid top Arizona primary

PHOENIX (AP) — Primary challenges to two of the state's longest-serving Republicans are drawing attention as Arizona voters head to the polls …

Published: August 30, 2016 - 6:39 am @ http://www.fox10phoenix.com/news/arizona-news/1972…

Meet Arizona Agriculture's Warner Glenn

By Kelly Kimbro of J Bar A; Amber Morin and Julie Murphree, Arizona Farm Bureau: Warner Glenn was born January 10, 1936. He grew up on the J B…

Published: August 30, 2016 - 6:38 am @ http://info.azfb.org/blog/meet-arizona-agriculture…

Russian hack targets Arizona voter information

PHOENIX - After a security breach over the summer, Arizona Secretary of State Michele Reagan assured voters that their information was safe, b…

Published: August 30, 2016 - 6:36 am @ http://www.12news.com/news/politics/russian-hack-t…

Tuesday's Morning Email: Could Hackers Be Targeting U.S. Elections?

COULD SOMEONE BE TRYING TO HACK THE ELECTION? “The FBI’s decision to issue a nationwide alert about the possible hacking of state election off…

Published: August 30, 2016 - 6:37 am @ http://www.huffingtonpost.com/entry/tuesdays-morni…

Altadena principal uses student disturbance as a teachable moment

Welcome to the site! Login or Signup below. Login|My Dashboard|Register Posted: Monday, August 29, 2016 6:00 am   When Kyrene Altadena Middle …

Published: August 30, 2016 - 6:09 am @ http://www.ahwatukee.com/community_focus/local_sch…

Facebook

ahwatukee.com on Facebook

Twitter

ahwatukee.com on Twitter

RSS

Subscribe to ahwatukee.com via RSS

RSS Feeds

Spacer4px

Most Popular

Online poll

Loading…