If time is money, how can you budget your time? - Ahwatukee Foothills News: Money

default avatar
Welcome to the site! Login or Signup below.
|
||
Logout|My Dashboard

If time is money, how can you budget your time?

Print
Font Size:
Default font size
Larger font size

Related Stories

Posted: Thursday, April 18, 2013 1:49 pm

When is the best time to get something done? There are a lot of different ways that people ask this question, but my initial reaction is: Whenever you have time to do it.

At first, that might sound like a riddle, but it’s just a reflection of the busy lives most of us lead. There are definitely techniques you can use to get more done within the limited time frames available to you.

A number of men and women, even some of the highest-performing professionals in every field, consistently undervalue and under-appreciate what can actually be accomplished in 10 or 15 minutes of uninterrupted work. You might not be able to finish a big presentation, but you could take the first steps, like making an outline of the first few slides, sending an e-mail information request, or writing an introduction.

Life is full of opportunities to get a few minutes of productivity in, rather than feeling bored or wasting time, if we only take advantage of them. The key is to find and recognize them, while breaking some of our worst habits at the same time.

Here are a handful of tips to help you get started:

1. Waste fewer minutes. Many of my clients are not truly aware of just how many minutes are getting away from them in a normal day. You add up all of the minutes spent waiting on phone calls, refocusing after a work disruption, or chatting with colleagues about nothing in particular, and it can add up to hours a week. That should be incentive enough to start taking advantage of that time.

2. Prioritize more. It is no use finishing relatively unimportant tasks if you have not finished your most important work yet. Learn to prioritize ruthlessly and work on your most important and time-critical projects first. It might be tempting to move on to something that’s easier, more fun, or more interesting, but doing so will ultimately only cost you more time and stress later.

3. Learn to focus. I often advise my clients and seminar attendees to schedule a block of time each morning — around 90 minutes is ideal – to work on their most important tasks and projects. Limit interruptions during that session. That way, they get to start off the day having accomplished something that is critical to their job, or having moved forward on something important. Usually, the momentum from that will keep them productive for the rest the day, or at the very least prevent them from getting too busy to finish their most critical “must do” tasks.

4. Maintain a schedule. Not many of us buy things without asking the price first, but many professionals think nothing of treating their schedule as open-ended. When budgeting your money, you apportion set amounts of money to specific accounts in order to be sure the money does not run out before expenses are met. Use the same process for budgeting your time by scheduling groups of like items and putting them on your calendar so that everything fits. Leave some open space for the unexpected.

5. Keep lower priority task cards with you. Often, spare moments pop up when we least expect them: You find yourself waiting for an extra 10 minutes at the doctor’s office, or for a meeting to start. That time doesn’t have to be wasted, at least not if you have some of your tasks and projects with you. These would be the easier items that do not require intense concentration. These short blocks are also a good time to catch up on your reading backlog.

The fact is that you have to make choices on how to spend your time. Become a master at prioritizing your day, learning to work on your most important projects first, and then finishing the rest whenever you can, without wasting valuable minutes. You will find yourself getting more done with less stress.

• Ahwatukee Foothills resident Denise Landers is the author of “Destination: Organization, A Week by Week Journey.” She helps businesses and individuals accomplish more with productive office systems. Reach her at (602) 412-3876 or dlanders@keyorganization.com.

More about

More about

More about

  • Discuss

Arizona: Devout Muslim charged with plotting jihad terror attack also eyed Jewish center, FBI says

Islamic Jew-hatred: it’s in the Quran. “Arizona man charged with plotting terror attack also eyed Jewish center, FBI says,” Associated Press, …

Published: July 26, 2016 - 5:39 am @ http://pamelageller.com/2016/07/arizona-devout-mus…

PD: Man shot overnight at west Phoenix park

PHOENIX - Police are investigating after a man was shot at a west Phoenix park overnight. The incident happened shortly after 1 a.m. on Tuesda…

Published: July 26, 2016 - 5:01 am @ http://www.abc15.com/news/region-phoenix-metro/wes…

ROUND UP: Akuo green bond, Canberra wind-solar hybrid, Phoenix EPC contract in Texas

26 July: French renewables firm Akuo Energy has raised €44 million (US$48.5 million) through the issuance of green bonds in order to finance r…

Published: July 26, 2016 - 4:39 am @ http://www.pv-tech.org/news/roundup-akuo-green-bon…

AET adapts ECO line rooftop racking solution for east/west orientation

US-based Applied Energy Technologies (AET) has expanded and modified its ECO line of products to accommodate east/west orientation of PV modul…

Published: July 26, 2016 - 4:31 am @ http://www.pv-tech.org/products/aet-adapts-eco-lin…

Australia’s indigenous women artists set to make a splash in major U.S. exhibition

At 68, Aboriginal painter and matriarch Regina Pilawuk Wilson has a dream: to make the long journey from Australia’s outback to the U.S., wher…

Published: July 26, 2016 - 1:34 am @ http://nytlive.nytimes.com/womenintheworld/2016/07…

Bears Ears Sacred Site Unites 24 Tribes With Rock Climbers, Conservationists

Anne MinardA coalition of 24 Native American tribes working to create a conservation area would be strong. Add the support of rock climbers, l…

Published: July 25, 2016 - 11:59 pm @ http://indiancountrytodaymedianetwork.com/2015/07/…

Erdogan’s Purges Threaten Future of Turkey’s Secular Society

Print Turkish President Meets Opposition After Failed Coup Turkey Aims New Crackdown at Journalists, Academics, Airline Workers Turkish Ruling…

Published: July 25, 2016 - 11:37 pm @ http://www.voanews.com/content/erdogans-purges-thr…

Texas, facing a lawsuit, makes it easier for U.S.-born children of immigrants to get birth certificates

Last year, a group of Central American and Mexican immigrant parents sued Texas in federal court, claiming that the state had denied their chi…

Published: July 25, 2016 - 11:03 pm @ http://www.latimes.com/nation/la-na-texas-birth-ce…

Hiker rescues up in 2016; hundreds helped off Valley mountains so far

PHOENIX - It's a desperate situation that frankly firefighters are seeing way too often. "I think that this year we've just had some real trag…

Published: July 25, 2016 - 10:29 pm @ http://www.abc15.com/news/region-phoenix-metro/cen…

Protests Over Western Troops Threaten Libyan 'Unity' Government

Print Libya's UN-backed Government Condemns France Following Crash Three French Soldiers Killed During Operation in Libya Islamist-backed demo…

Published: July 25, 2016 - 9:36 pm @ http://www.voanews.com/content/libya-un-backed-uni…

Facebook

ahwatukee.com on Facebook

Twitter

ahwatukee.com on Twitter

RSS

Subscribe to ahwatukee.com via RSS

RSS Feeds

Spacer4px

Most Popular

Online poll

Loading…