Cutting back on the cost of disorganization - Ahwatukee Foothills News: Get Organized

Cutting back on the cost of disorganization

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Posted: Wednesday, May 22, 2013 10:42 am | Updated: 6:54 am, Mon Sep 8, 2014.

Are you interested in cutting costs and saving money?

Saving money in both business and personal spheres is not only a wise discretionary move during this economic turmoil, but for many it is a necessity. These past years have caused us all to reevaluate our spending and seek ways to limit cash outflow. There is an easy solution that will produce many benefits, not just financially but in many tangent areas — become more organized.

Improving organization helps with the bottom line in a multitude of ways:

Image

• Seventy-three percent of managers and associates say they form impressions of co-workers by the way their desks are organized. Disorganized desks do not indicate you are ready for additional responsibilities. There is a lot of competition now, so do not handicap your chances of securing more business.

• Nearly 70 percent of workers believe that colleagues with messy desks are less career driven than their counterparts. Can you afford to allow that perception in this climate of down-sizing and furloughs?

Productivity

• Office distractions eat up 2.1 hours per day for the average worker. How much more could you produce if you had two extra focused hours of work each day?

• Once interrupted, it takes 25 minutes to get back into the flow of the original task. Although many think you will get more done by multitasking, you are actually less effective than when concentrating on one thing before switching to another.

Time

If distractions eat up an average of 2.1 hours per day, that adds up to over 12 weeks per year. If you were organized, not only would you produce more, but you have extra time to pursue your personal goals and meet family commitments.

Health

• Distracted drivers who are multitasking cause 80 percent of crashes and 65 percent of near-crashes.

• Stress builds up with disorganization. Eighty percent of our medical expenditures are now stress-related.

Money

• At 2.1 hours of distractions per day at $21 per hour translates to $588 billion a year in the U.S. Add to that the loss of money due to employee absenteeism, illness, and health claims.

• Estimate how much time is being wasted by each employee within an organization, multiply that by number of employees, and do that for year after year that this continues to occur.

Bringing the cost of disorganization closer to home, here are common situations where eliminating disorganization can quickly put more dollars in your pocket:

• Late payments (misplaced bills leading to interest and penalties).

• Pending rebates (not collecting the necessary information).

• Duplicate purchases (unable to find what you already had).

• Unused gift cards (not with you while shopping).

• Overdraft fees (failing to reconcile).

• Multiple trips to store (shopping without a list).

• Repairs (neglecting maintenance).

• Tax deductions (not tracking mileage and business expenses).

• Late fees (overdue items).

It is always worth the time to be better organized, but with the economic stresses we are facing now, it becomes more of a necessity. The short-term investment in time produces long-term dividends.

*Statistics sources at www.keyorganization.com/time-management-statistics.php.

• Ahwatukee Foothills resident Denise Landers is the author of “Destination: Organization, A Week by Week Journey.” She helps businesses and individuals accomplish more with productive office systems. Reach her at (602) 412-3876 or dlanders@keyorganization.com.

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